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Zoom whiteboard settings – none:
If you intend for all participants to share their video, turn participants video on as well. In some cases, however, you may want to allow participants to decide on their own if they wish share their video, rather than starting it automatically, so you would leave the participants option turned off. Within the Audio options, it is generally recommended to use only the VOIP only option so that students do not incur any additional or unexpected phone charges.
If you are going to use the Zoom meeting for a graded activity, you can enable grading by selecting a Grade Type from within the Grade section. Clicking Save and display will show an overview of the meeting activity, which is what students will see when clicking the link from the main course page.
After saving the Zoom meeting activity, a calendar entry will be appear within the course calendar. Once the meeting is about to begin, a Start Meeting button will appear on the activity page for both instructors and students. Clicking this button will open your Zoom client and prompt you to join the meeting.
Back to top. You can add links to Zoom meetings within your course by creating a meeting within the Zoom client or website. You can then copy and paste the meeting link into your course. For specific meeting dates, consider adding calendar entries to your course, or use the Zoom plugin to create your meetings, as the plugin will do this automatically.
To add a link to a Zoom meeting in your course, follow the steps outlined below. Enter a start date and time for the meeting, the duration, and whether or not it will be recurring. Zoom offers two recording options, either saving the recordings locally or within the Zoom cloud. Local recording allows you to record meeting video and audio locally on your computer.
The recorded file can then be uploaded to UR Courses using the Kaltura streaming server, or posted to other services such as Youtube, Vimeo, etc. In this case, the video is hosted with Zoom and you can place a link to the recording within your course.
The link to this video could be shared to members outside of the course, so it is not as secure as using the Kaltura streaming server. To upload a local recording within UR Courses, follow the steps outlined for uploading media and adding a Kaltura Video Resource to your course. To add a link to a recording on the Zoom cloud, simply create a link in the course with the URL to the Zoom recording.
To record your screen, simply start a meeting without any other participants, start your video or share your screen, and start recording. Follow the steps below for a more detailed explanation. If you are looking for more features when creating video presentations, please refer to our video recording software recommendations page.
If the video was recorded locally on your computer, you will see a progress indicator as the recording is being converted and saved. Your video will appear in the corner of the screen. To share Zoom recordings with colleagues consider using the University of Regina’s MediaSpace, mediaspace. Information Services has published additional information regarding this hosting and streaming media service.
To share or use Zoom recordings within UR Courses, it is recommened to upload your media to My Media and either share with the Course Media Gallery , or embed elsewhere within the course. Further information about uploading media within UR Courses can be found on the Kaltura page of these guides.
You can upload video to online services such as Youtube or Vimeo. You can also link to videos directly from outside UR Courses. Do note that there are extra privacy concerns when using a service such as Youtube or Vimeo.
A non-recurring meeting ID will expire 30 days after the meeting is scheduled for. If you restart the same meeting ID within those 30 days, it will remain valid for another 30 days. You can restart the same meeting ID as many times as you would like before it expires. A recurring meeting ID will expire days after the meeting is started on the last occurrence.
You can re-use the meeting ID for future occurrences. Zoom is a tool available in iLearn for web conferencing and real-time online communication. To do this just start a meeting with no other attendees and hit record. Once you stop recording Zoom will automatically create an MP4 video file that can then be shared with students or uploaded to Echo or iLearn.
Zoom is very simple to use and offers a wide variety of opportunities for learning and teaching such as real-time online tutorials, virtual consultations with students or including an external guest speaker in a lecture etc.
Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording. Please skip the section on Zoom plans and pricing timestamp from to If you have any questions after watching this video, please email help mq. Visit the Zoom Support page for more information on using Zoom.
Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more.
Some of this information is displayed to other users in the account, such as your name, department, and job title. Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. These settings control the availability of many features, such as breakout rooms, recording, and chat.
If it is a requirement to know who has attended your Zoom meeting, you can add a setting that required participants to enter their details before accessing the meeting. Zoom provides a Usage Report that will include the users screen name and their attendance duration. The usage report will contain an email address if the user was also logged into Zoom when they accessed the meeting link. In addition, a Registration Report can be generated if ‘registration required’ was enabled in the meeting configuration.
Enabling registration requires users to fill out fields which you can nominate such as email address. This may be desirable if you intend to use a Zoom report with gradebook by matching student email addresses. Note however that unless the meeting option for ‘Authentication’ was also enabled, an attendee is free to register with any email address so consider enabling authentication for your meetings to ensure the accuracy the report. In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings.
Click on the link to the meeting where you will be prompted to add in your Name and Email Address. The setting for Only authenticated users can join meetings is enabled by default. This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneID users.
If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting. As an additional security measure, it is recommended to utilise the Zoom Waiting Room feature and the Meeting Room Lock feature.
To granularly control all attendees joining your Zoom meeting, the Zoom Waiting Room feature requires all attendees to be allowed access by the host before joining the meeting. This may be difficult to manage for meetings with a large number of participants. Zooming through Breakout Rooms. Using Polls in Zoom meetings.
Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting. Any breach of the Macquarie University Policy Guidelines on electronic harassment may constitute misconduct or serious misconduct. Macquarie University is committed to building a safe and supportive campus for everyone — including online.
Students and staff can seek support and report issues about wellbeing, inappropriate behaviour or misconduct to the Student Care and Reporting Network. If needed, logs and data from Zoom can be requested via a OneHelp ticket to support the case against a student. Below are some of the steps that the host of the meeting can take when dealing with inappropriate behaviour on Zoom. The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.
Most of these settings can be controlled prior to the meeting when creating the Zoom meeting link. If the settings are enabled during the meeting creation process, these settings will be applied in the meeting by default. The Security icon is only available to the host or co-host. You can Enable or disable certain in-meeting features. Some of these settings can also be found in the Participants list.
Lock Meeting : Locks the meeting, keeping new participants from joining the meeting. Allow Participants to : Enable or disable the following features for all participants. Rename Themselves : Allows participants to change their name displayed to other participants in the current meeting. Remove Participant : Allows the removal of a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in the meeting settings.
Suspend Participant Activities: Turn off all participant’s video, audio, and ability to share their screen. Also lock the meeting to prevent participants from joining. This will apply to all participants. Share this document on Student Wellbeing and behaviour during lectures in your iLearn unit. This guide details 2 options for making Zoom recordings available to your students via Echo This can be useful if you would like your Zoom recordings to appear on the Echo recording list with other Echo Universal Capture and classroom lecture recordings.
Some settings are required to be configured within your Zoom account. This will only need to be checked once and will apply for all subsequent Zoom meetings you conduct. Check that:. Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses. Zoom is our preferred web conferencing platform for online video communication and collaboration.
We recommend that it be used for smaller scale groups such as tutorials and seminars. Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call. You can enable the “Registration” setting through macquarie. Please note that there is no option to enable this in the application itself. Schedule Recurring Meetings For Tutorials – If you set up a recurring meeting either through the app or macquarie.
Require Self-Identification – It is not always possible for the instructor or the students to see who is talking. Knowing who is speaking sometimes provides clues regarding the best response and provides the instructor opportunity for later follow up with the student.
Consider having students first say their name before sharing or asking a question. You may also ask students to use the “Raise Hand” feature, where it is possible to see a hand icon next to the name of the student when you open “Manage Participants” in your Zoom dashboard. Use Microphone Awareness – When teaching a course via Zoom you may wish to turn off participant microphones when setting up your meeting.
You may wish to encourage students to use the “Chat” feature to request that they be unmuted in order to speak. Once done talking students should be reminded to mute their microphone to avoid their background sounds coming through to the entire session. There are two main ways of starting a meeting in Zoom. It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur.
This recurring meeting can either be set in the Zoom application or on macquarie. It is possible for the host to share a screen from their computer. It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides.
The participants can view this in full screen. When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner.
Another screen that can be shared by the host is a whiteboard. This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors.
Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation. Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Groups can be created automatically or manually. The host can check in to each of these rooms as they wish. Sessions on Zoom can be saved to the local machine your computer or to the cloud.
Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course. To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar. While meeting can be started and scheduled from the Zoom web portal Macquarie. The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings. You can also use the web portal to customize your profile.
This will also download the desktop client to your machine. If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there.
On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar. When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them.
This is because when you add the URL into your iLearn unit you can restrict access to a specific group. If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place.
In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings. You can schedule these meetings in daily, weekly, and monthly increments. We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links.
This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting. If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link. Go to the Using Groups with Zoom Meetings accordion to view step by step instructions.
Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image. Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars.
This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature.
There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions. Download this step-by-step guide of different Zoom functions that you can use for teaching.
Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants. How do I schedule a meeting? How do I invite others to join? Check and update Zoom Where do I download the latest version? How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication.
You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.
This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. You can also set to allow Georgetown participants to bypass waiting rooms.
There are a few ways to use enable a Waiting Room for your meeting:. By default, anyone in a Zoom meeting can share their screen. There are two ways to prevent participants from sharing their screen during the meeting:. This option requires the the host to update to the latest version of Zoom 4.
This will prevent participants from annotating over your shared screen. You can mute all participants that are already in the meeting as well as new participants joining the meeting, and restrict them from unmuting their audio.
– Zoom whiteboard settings – none:
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